CoDA, Inc. Board of Trustees
Minutes
May 6th, 2023
Starting 8:06 am PDT
Attendance and order of Round Robin - Barbara, Joe, Lisa, Tina, Yaniv (arrived at 9:16 am PDT), (Chairs Forum representative [Rosa S. CoDAteen Chair]), Gail
Absent: Katherine, Steve, Faith, Florence
Yaniv arrived at 9:16 am PDT
NOTE:
Tina (Board Alternate #2) voted in this meeting on behalf of Katherine
CONSENT AGENDA
Motions via email or Executive Session:
MOTION to approve: Gail 2nd: Florence Vote: Unanimous
MOTION to approve: Gail 2nd: Florence Vote: Unanimous
and for the Chairs Forum to meet once per month. Total not to exceed $1200/month (maximum 3 sessions at $400 per month). This replaces Board motions: 21089 and 21100
INTENT: CoDAteen is asking for extra time for interpretation to get ready for CSC. Gail, Barbara and I reviewed the previous Board motions and determined that we needed to ask for a new motion for Chairs Forum and CoDAteen as interpretation needs have changed
Motion to approve started via email on April 19th
Motion by Florence, 2nd by Gail
Unanimous on May 3rd via email
MOTION to approve: Gail, 2nd Barbara VOTE: Unanimous
May Treasurer’s Report:
JP Morgan Chase Checking | $19,235.23 |
JP Morgan Chase Savings | $220,502.00 |
National Bank of Arizona | $100,972.05 |
Wells Fargo Savings | $200,938.12 |
Total Assets | $541,647.40 |
MOTION TO APPROVE: Above Consent Agenda.
Moved: Barbara Second: Joe Vote: Yes: Unanimous
Motions started via email:
In FSM part 2-- the policy for outside literature is repeated twice---- I don't know if it was already there and we added a duplication or if it's a mistake. Scroll down from where we inserted the new motion and you will see the policy on outside literature repeated.
Action Item: Gail to send email to Katherine and FSW with motion approved with listed correction
Action Item: Future - Web Liaison will send final corrected FSM to the webmaster for posting.
Continue via email - one needs a final look from the attorney
New Motion to approve 4/22/23 Special Board Workgroup Minutes
Vote: Unanimous
New Motion to Approve: 4/16/23 Board Workgroup Minutes
Vote: Unanimous
WEBSITE
CoDA.org update - issues being worked on:
2023 CoDA Service Conference (CSC) Prep group:
Board Liaison: Lisa
Report: The group is doing well. We are working with a spreadsheet that lists everything that needs to get done, who is responsible, who needs to be notified, etc. We are conducting a group inventory during the last 20 minutes of each meeting.
Announcements:
TASK FORCES:
April Executive and Workgroup sessions topic summary:
OLD BUSINESS:
Discussion:
Having the postal address on the form shows they can mail it in, but mail is picked up every 2 weeks; could be missed. Must need to be online to fill it out and send it.
Change the requirements to be online, access to the internet, etc.
Need have computer to do the work
Ok to remove address as long as board email address is there
Motion: Barbara moves to accept the revised Board Application 5/6/2023. Second: Gail
Vote: Unanimous
Action Item: Gail & Lisa will Revise board requirements - must have access to internet, computer, etc. Affects FSM & Board web pages
Action Item: Lisa will send the revised board application to Connie to make it a fillable PDF.
Action Item: Lisa will send the fillable PDF Board application to the web liaison for posting.
From Observer discussions:
Action Item: Discuss adding a link to the Board application to find the board requirements
Action Item: In our FSM, part 2, pg 21 - service to others: refers to page 85, should be page 87.
NEW BUSINESS:
Discussion:
In favor of the motions
Still the same process this year; the first motion is not necessary. 2nd motion will be important to make it affect the future.
Combine into one motion. one and done.
Sending an email to the group asking for one motion - GC all in favor
Action Item: Barbara will send an email to NorCal about voice/vote for chairs at CSC 2023 and future; it will come to the Board first for review.
Next Public Board Meeting – June 3rd, 2023 @ 8 AM Pacific (1st Sat of month)
Next Workgroup Meeting: May 21st, 2022 @ 9 AM Pacific (3rd Sunday of month)
Serenity Prayer: 9:21 am PDT
Move to Executive Session
2019-2023 minutes: https://coda.org/service-info/board-minutes/
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