CoDA, Inc. Board of Trustees

Minutes
June 3rd, 2023

Day/Time: Saturday - 8 AM Pacific Time

Acknowledging that we are all here for our personal recovery.
The mission of the CoDA Board of Trustees is to ensure the longevity and fiscal health
 of the organization, to support the Fellowship’s ongoing service work,
to promote CoDA unity and to reach the still suffering codependents.

Attendance and order of Round Robin - Barbara, Katherine, Lisa, Steve, Tina, Yaniv, (Terry D. H&I Chair & Chairs Forum representative), Gail

Absent: Florence, Faith, Joe

NOTE:

Steve (Board Alternate #1) voted in this meeting on behalf of Florence

Tina (Board Alternate #2) voted in this meeting on behalf of Faith

Yaniv arrived at 8:11 am PDT

CONSENT AGENDA

Motions via email or Executive Session:

• Board Workgroup on 5-21-23
  
  May 6, 2023 Public Board Meeting Minutes Proposed

MOTION Lisa           2nd: Katherine           Vote: Yes: 5 No: 0 Abstain 2

May 6, 2023 Executive Board Meeting Minutes Proposed
MOTION via email: Lisa      2nd: Katherine           Vote: Yes: 6 No: 0 Abstain: 1
 

• MOTION to approve Royal Productions for Houston Audio Visual (AV) Contract
  Motion to approve started on May 15th
  Motion by Katherine, 2nd by Gail
  Unanimous approval on May 17th

• MOTION: CoDA to pay for the purchase of 12 cases (816 copies) of Spanish pocketbooks to send to Spanish-speaking meetings in SoCal. Cost not to exceed $4000)
  Motion to approve started May 23rd
  Motion by Barbara, 2nd by Lisa
  Unanimous approval on May 23rd
   
• Motion: Board to cover the 26% service charge for International CoDA Conference (ICC) Dinner and Breakfast.
  Motion to approve started May 26th
  Motion by Katherine, 2nd by Yaniv
  Unanimous approval on May 26th
   
• MOTION: The Board approves paying for Spanish interpretation for CoDAteen to do a presentation to the SoCal conference on 6/4/2023 for a cost not to exceed $400.
  Motion to approve started via email on May 31st
  Motion by Barbara, 2nd by Gail
  Unanimous approval on May 31st.

June Treasurer’s Report:

During the past month, $200,000 was moved from the Chase savings account to a Chase CD where it is receiving much greater interest. In the coming months, we will do similarly with the NBAZ and Wells Fargo accounts.

The Chase savings account now maintains the special account that was approved for the Events Committee to accrue funds for special projects, other than CSC/ICC (see Motions 18052 and 21044)

Received a check from Zoom for $1,600.00 (class action suit)

MOTION TO APPROVE: Above Consent Agenda.

Moved: Barbara         Second: Katherine     Vote: Yes:  7  Unanimous

WEBSITE

CoDA.org update
 

• Website:  CoDAteen webpage is being developed and will be on the website soon. 
• Website issues with “gateway timeout”-  Web developer is still looking for the best way to solve the problem. 

• CSC/ICC: https://coda.org/service-info/events/
• NEW CATEGORY for Step Study Meetings–  links to a special calendar set up specifically for groups to post their Step Study meetings when they want to get more participation. 
• 

• REVIEW PROPOSED LITERATURE:   Now is the time to review this literature as it all will be passed at conference in July.  We need feedback.
  https://coda.org/member-resources/pending-conference-approval-draft-voting-entity-literature/  under member resources mega menu or through the scrolling slider at the top of the page.   There is "The Forty Questions"  and CoDAteen material. 
•  

2023 CoDA Service Conference (CSC) Prep group:

Board Liaison: Lisa

Report: Things are moving forward as planned. There were some challenges at our last meeting - breakdown in communication and Lisa had internet issues (since resolved). We continue to work the group inventory in an effort to keep us united with the common goal of preparing for CSC.

Announcements:
 

• Updated Fellowship Service Manual (FSM) has been uploaded to our website!
  https://coda.org/service-info/fellowship-services-manual-fsm/ as well as on the CSC Delegate webpage at https://coda.org/delegate-package-2023/.  Glossary and acronyms were updated as well!
   
• Register for CSC/ICC:
  A dedicated website is available for you to book hotel rooms online:The Royal Sonesta Passkey for CSC 2023 
  CSC REGISTRATION LINK: https://2023codaserviceconference.eventbrite.com
  ICC REGISTRATION LINK: https://2023internationalcodaconvention.eventbrite.com

FMAF for the Board goes to the Finance committee. Barbara will send out clarification about hotel reservations. Extend conversation through email for clarity.

TASK FORCES:

• Delegates Relations Task Force DRTF@coda.org:
  Board Liaison: Katherine, Backup: Tina
  
  Update: 2023 CSC Motion to become a world standing committee
   
• Gender Inclusive Language Task Force (GILTF@CoDA.org) :
  Board Liaison: Lisa, Backup: Faith
  
  Update: We had our 2nd meeting on Friday 5/26/23. We have a chair, co-chair, and someone volunteered to take notes for that meeting. It was extremely productive and we came up with the plan to meet once a month on the 4th Friday of each month. We will start a document that we can use to develop our mission statement and scope of work. This will meet the desire of the group not to get inundated with emails and keep continuity within the email discussion. Our next meeting is scheduled for Friday June 23 at 6:00 pm to 7:30 pm Eastern Time with the option to go 30 minutes longer if we want it.

May Executive and Workgroup sessions topic summary:

• New Translation Management Agreements
• Problematic Meetings, not following Traditions
• AA Steps and Traditions in our CoDA literature (history, requirement?)
• 2023 CSC Board Motions

• Website updates: Board page(s)
• MCS Contract renewal
• Chairs Forum email alias issues
• CoDA Mexico Questions
• 2023 CSC Motions discussions
• 3 additional Board CSC (late) motions

OLD BUSINESS: (NONE)
 

NEW BUSINESS: 
 

• Upcoming CSC Due date:
  6-24 Reports and 2023/2024 Goals

https://coda.org/2023-csc-info/

Link to last year’s CSC: https://www.codependents.org/CSC/2022/2022.htm

CSC reports will also serve as our Q2 Quarterly Service Report (QSR).

The Report form is available here: https://coda.org/wp-content/uploads/Committee-Report-Form-CSC-2023.docx

The goals and objectives form is available here: https://coda.org/wp-content/uploads/Goals-Objectives-2023.xlsx

Next Public Board Meeting – July 1, 2023 @ 8 AM Pacific (1st Sat of month)

Next Workgroup Meeting: June 18th, 2023 @ 9 AM Pacific (3rd Sunday of  month)

Move to Executive Session:

2019-2023 minutes: https://coda.org/service-info/board-minutes/

The preceding message was from The CoDA Board Of Trustees, board@coda.org

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