CoDA, Inc. Board of Trustees

Minutes
December 3th, 2022

Day/Time: Saturday - 8-9:30 am Pacific Time

Acknowledging that we are all here for our personal recovery.
The mission of the CoDA Board of Trustees is to ensure the longevity and fiscal health of the organization, to support the Fellowship’s ongoing service work, to promote CoDA unity and to reach the still suffering codependents.

OPENING  

Attendance and order of round robin – Barbara, Faith, Florence, Joe, Tina, Steve, Yaniv, Sharon (Events Chair) Chairs Forum representative, Gail

*Absent: Katherine, Lisa
NOTE: Steve (Board Alternate #1) and Tina (Board Alternate #2) will be voting in this meeting on behalf of the missing Board members.

Treasurer’s Report:

MOTION TO APPROVE: Above Consent Agenda. 

Moved: Faith  Second: Steve Vote: Unanimously approved

MOTION TO APPROVE 11-05-2022 Public Board Meeting Minutes
https://docs.google.com/document/d/1hVevg0oYmhTiHtIAzu8WT73HrWj2qdH2/edit?usp=sharing&ouid=109521681715351432484&rtpof=true&sd=true
This will be posted on CoDA.org at https://coda.org/service-info/board-minutes/

Motion by Gail on 12-2-2022 via email, Second: Barbara

Vote: Unanimously approved

WEBSITE

CoDA.org update - issues being worked on:
 

• Website: We have experienced a number of recurring challenges with the website in general, we are strongly considering changing the web server to one we previously used. Our web developer is gathering quotes from different companies; we are waiting for his findings.
   
• Meeting Search Issues:
  We updated the meeting details to have BOTH the meeting time and time-zone, as well as the converted meeting time and time-zone. This is so that the user always has the option to manually convert the meeting time if for example the automatic time-zone converter does not work correctly for any reason or if the user does not use it effectively. It will also help us debug if there is ever a complaint about a meeting time not converting correctly.
   
• Member Resources page: 4th option Audio Visual pages are now there.
   
• 40 Questions: they are currently under The “Member Resources” tab, then click on  “What Do You Think”
• CoDAteen Materials can be found under The “Member Resources” tab, then click on  “What Do You Think”
• Meeting updates Our Fellowship Service Worker (FSW) who handles all meeting updates is unavailable for the next 2 weeks and will not be processed until December 15th. Members can enter the information as normal, but it will not appear on the website until the FSW returns.
• Drafting Voting Entity Literature: Material to be available, working on how to allow for feedback on the website. It is in process.
   
• GC: Update one of the sliders: Remove the Covid slider and replace with “Pending Conference Approval - Draft Literature” Unanimous approval

AI: Web Liaison will change the Pending Conference Approval DRAFT Voting Entity Literature to Pending Conference Approval - Draft Literature (LINK)

• Save the Date for 2023 CSC is being installed on our website. Needs a PDF flier for the Events page from the Events committee.

TASK FORCES:

• Delegates Relations Task Force DRTF@coda.org:
  Board Liaison: Katherine, Backup: Tina
  Report: They have not met since the last time the Board met. They have selected a Chair and Vice Chair and Secretary and have approved their Board Liaisons. Quarterly rotation on service.
   
• Alternate Format Meeting Task Force (AFMTF) AlternativeFormatMeeting@CoDA.org
  Board Liaison: Florence, Backup: Faith
  Report: Met last Thursday, meeting weekly, going a little slow. They are working toward getting support for 2 delegates to attend 2023 CSC. Working on getting 2 Delegates and having a Group Service Representative (GSR) for each meeting. Need to invite GSRs to the meeting. There was some confusion about intergroups and voting entities which Florence provided clarification. They believe that 2 delegates is not enough. Talk about splitting by language, time zones, etc. She provided information about the bylaws and the Issues Mediation Committee’s (IMC) role in the Voting Entity (VE) splitting process. The Fellowship Service Manual (FSM) has detailed information about splitting a VE; suggested sharing the information with them. Remind them that all VE’s are permitted 2 delegates.
•  
• Gender Inclusive Language Task Force (GILTF@CoDA.org) :
• Board Liaison: Faith, Backup: Lisa
  Report: 10 volunteers thus far. They need to go on the email alias.

AI: Faith will send the 10 GILTF volunteers’ email addresses to the Email Coordinator to be added to the GILTF email alias.

OLD BUSINESS: 

• 1) World Connections Committee (WCC) Motion: 22059
  2) Communications (Comm) Motion: 22049 (Resolved - See motion that passed unanimously to adopt simplified wording that was created via a 2x2 with Communications committee and the Board).
  
  World Connections Committee (WCC) Motion: 22059
  Motion: (Simplified) CoDA approved literature available in the languages of CoDA Fellowship worldwide.
  Liaison: Florence, Backup: Lisa
  Update: No update at this time. Setting up the next meeting. Suggested December 10th and awaiting responses.2 CSC motions that passed by Simple Majority (did not pass ⅔ vote), thus not binding on the Board:
  
  
  NEW BUSINESS: 
•  
• TABLED TO EXEC OR EMAIL DISCUSSION/VOTE:
  https://coda.org/announcements/printing-loan-project/
  Discussion: change this from a loan program to a grant program
  Mexico is interested.
  
  MOTION: The Board moves to create a program to provide $1,000 grants to Voting Entities, to establish a publishing start up for CoDA literature in translation.

Intent: To assist Voting Entities or upcoming VEs to begin to publish CoDA endorsed literature that they have translated to their language. To help spread recovery.

Remarks: This motion supersedes Board CSC Motion #.... from CSC
Please see CoDA Service Conference approved Motion #18215.1, below.

Motion Date:                8/8/2018              Meeting Type:               Board

Number:                       18215                   Motion Key:                  4967

                                    Vote:                             UNANIMOUS

*Minutes for July 11, 2018 Board meeting Motions

Round Robin: Unanimously in favor of making it a grant program.

ANNOUNCEMENT:

• Email went out to the Fellowship:
  Seeking Meetings To Host CoDAthons For The 2022 Holidays.
  If you have interest in hosting any portion(s) or questions, please email: codathon@coda.org

Next Public Board Meeting – January 7th, 2023 @ 8 AM Pacific (1st Sat of month)

Next Workgroup Meeting: December 18th, 2022 @ 9:30 Pacific (3rd Sunday of  month)

Moved to Executive Session

board@coda.org

2019-2023 minutes: https://coda.org/service-info/board-minutes/

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