CoDA, Inc. Board of Trustees
March 20th, 2022

Face2Face Workgroup Minutes

Day/Time: Sunday - 8 to 9:30 am Pacific Time

(Please adjust for your time zone)

Attendance and order of Round Robin - Barbara, Faith, Katherine, Yaniv, Gail

Absent: Florence, Joe.

Legal Liaison: 

• Thebookee.net site. Attorney taking care of this.
• Copyright agreement for outside publications:
  Renamed: Audio Visual Release Form, still working on this.
• Copyright updates needed for the two recent updated works:
  Making Choices and the Newcomer's Handbook, due to both having significant revisions.
• Audiovisual Submission Waiver form: Legal Liaison will update and send out version 6.

OLD BUSINESS: 

• Translation Management Committee (TMC) : At CSC 2022 they will update the Fellowship, and motion to dissolve TMC. Our new Fellowship Service Worker (FSW) will take over their tasks. FSW will need to have access to the Dropbox. FSW and Association Management Company to work together.

• Russia translation request: New Russian Intergroup with Russian speaking online meetings. They want to translate pamphlets that have already been translated into Russian. There are already 3 versions of Russian speaking Promises. Discussion with them is ongoing.

• CoDA Literature Committee (CLC): Request for funding to hire a professional editor as a special worker to assist CLC. A 3x3 meeting will be set up between them and the Board to discuss this and other topics.
   
• Spanish Outreach Committee (SPO): Request permission  to create Spanish speaking: downloadable recovery-themed WhatsApp stickers. Board approved by GC.

NEW BUSINESS:

• SPO: notified Board of a CoDA group that charges to attend:

GC: Tabled till more information received from SPO.

• Request: to include the Avoidance Pattern in the Spanish CoDA Blue Book Pocket Edition. To be discussed at meeting with CoDA Literature Committee (CLC)
   
• CLC: Proposed Procedure for bringing Voting Entity Literature (VE literature) to CSC. Will be discussed at the meeting with CLC.
   
• Process for translation of CoDA literature:
  GC: Make available right away - speeds up the process for all translations.
  Add this part process to CLC & CoDA Resource Publishing, Inc (CoRe) Policies and Procedures. Send automatic masterfile to CoDA Board and SPO.
   
• MOTION: Make “Healthy Meetings Matter” as a free downloadable piece of literature..

Moved: Gail. 2nd :Barbara. Vote: Unanimous.

Awareness Campaign: flier to go out with CoRe shipments

• IMC update: The committee meeting was delayed until next month. Miscommunication about setting up a Voting Entity (VE). Confusion VE or VEI. Virginia (U.S. state) wants to set up a VE for face to face meetings.
   
• Voting Entity (VE) Motion (also called VE Issue/VEI ): Due by what date, prior to CoDA Service Conference (CSC)? 75 days versus 30 days?
  CSC Prep. Workgroup to send email to Fellowship with 75 day information from the Fellowship Service Manual (FSM).

• SPO translation agreements: Currently they are the only translators not signing agreements. Every other language signs a translation agreement, so we own it.  Translations are owned by the translator. Need to ask our Attorney, if we are paying the translator, does their contract cover that we own the translation that we are paying for. Do we need a new agreement for each document translated or can it be a blanket translation for any/all documents that they translate?
   
• Do Copyright documents have to be on paper? Electronic and Paper? To get our Attorney's legal opinion.

• CSC Prep. Workgroup: Gail will take the liaison role from Katherine - Yaniv willing to assist. Monthly meeting: tomorrow and then 3rd monday of each month, 3 or 4 pm Pacific.
   

Next Public Board Meeting – April 2nd, 2022 (1st Sat of month)

Strategic planning meeting – April 10th, 2022 (2nd Sunday of month) (Florence working)

Next Workgroup Meeting – April 17th, 2022 (4rd Sunday of  month)

MOTION to adjourn: Yaniv, 2nd: Barbara, Vote: Unanimous

2019-2021 minutes: https://coda.org/service-info/board-minutes/

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