CoDA Board Minutes for Conference Call July 6th, 2019

From: "CoDA Announcements" <>
Subject: CoDA Board Minutes for Conference Call July 6th, 2019
Date: July 30th 2019


July 6, 2019

The Board of Trustees held a public meeting on Saturday, July 6th by teleconference.

Members in attendance included: Jen L, Don B, Salle H, Linda A, and Matt T.

Absent: Nancy O, Rita B.

Guests: Gail S./IMC and Ka Ga/Comm.; Staff: Anna

Consent Agenda

  1. June 7-9, 2019 Face to Face Board Minutes approved.

June 2019 motions approved


Motion 1 – Move that the invoice for $1,390 be paid to the web developers, to get the final developmental stages of the website well underway.


Motion 2 - Move that the board pay the $139 as a final payment for a lifetime DADA account. Intent: This is a reasonably priced short-term solution while we continue to investigate better email list vendors that meets all linguistic needs and at the same time, provides CoDA with lifetime backup for our historical emails.


Motion 3 - Move the CoDA Board of Trustees advance a grant of $1,500 to CoDA Georgia for their CSC/ICC hosting expenses. Intent: to assist CoDA Georgia with the financial responsibilities as the host and to encourage other Voting Entities to host in the future without fear of using up all their 7th Tradition funds.


Motion 4 - To approve the Finance Committee request to hire a fellowship service worker for approximately 100 hours/year to assist with ERRs and to hire Lou as an independent contractor or as fellowship service worker to provide the required training at the same rate of pay as our current FSWs as proposed in their email of July 1, 2019. Intent: The Board recognizes the need for trusted servants to be reimbursed for their service as quickly as possible. Hiring the FSW will expedite processing and payment of ERRS. The Board empowers the Finance Committee to take charge of the hiring process: sending out the announcement for the Finance Fellowship Service Worker on the CoDA General Email List and to do the vetting and recommending their choice to the Board.


Motion 5 - Move that the Board assign both Florida Voting Entity Issues to the CoDA Literature Committee.

    1. Treasurer’s report/Financials

JP Morgan Chase Checking: $ 194,029.33

              JP Morgan Chase Savings: $ 120,230.97

              National Bank of Arizona: $ 100,573.29

Total Assets: $ 414,833.59

    1. Committee/Liaison Reports – Summary report from Liaisons with attachment

Salle made a motion to accept the consent agenda. Don seconded. Approved.

Old Business

1. Website Update

Linda reported that the website is still being worked on. Developers still need to be paid. Need to follow up with website partner to see how long the changes will take.

2. CSC 2019 Update

Sixteen pages of motions are being translated into Spanish. Spanish Outreach will host an extra motions Forum in Spanish. The Board does not yet have the capacity to host a multilingual Forum.

3. Travel Reimbursement Policy

Lou of Finance was asked to put an option on the ERR for individuals to specify how they would like to receive their reimbursements (e.g., Zelle or paper check). The Finance Committee is taking this into consideration.

New Business

      1. 2nd Quarter QSR

Linda and Salle agreed to work together on completing the QSR.

      1. F2F Agenda/Planning CSC 2019

The Board will be holding a local potluck at 12pm on Saturday, September 7th. The local fellowship is excited to attend. Spanish Outreach also plans to attend. Spanish Outreach will later host a dual online/face to face meeting with local Spanish speakers.

      1. Encouraging Applicants for the Board for CSC 2019

Current Board members have been recruiting and encouraging people to apply.

      1. Open Discussion for Visitors

Discussed the potential opportunity to record or podcast the skit (presented at CSC) for future use. Could possibly be put out to Fellowship along with all information regarding CoDA. Idea will be presented to the Events group because they are responsible for the recording at CSC.

      1. Discussion regarding Motions for CSC

Board discussed the Motions they are presenting at CSC with respect to the feedback received from some committees.

Next public Board meeting – August 3rd, 2019


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