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CoDA World Board Summary Post Conference Face to Face July 13th, 2012- 2pm- 4pm
Evie S. -Board Chair, Lisa B. -Vice Chair, Barbara D. - Treasurer, Mercedes M. - Trustee, Jutta -Trustee, and Dagmar M, - Trustee. Mercedes M.-Trustee Florence F. - Board Secretary, Hal H. - New Trustee, David Mc. - New Trustee was unable to attend but was contacted during the meeting via cell phone.
We had much discussion at the beginning of the meeting about the distribution of duties among the officers. We then had a group conscience discussion about the rotation of service which was in favor of rotation. We elected two new Board members- David Mc from Texas and Hal H. from So CAL. On July 15th, we met as the new Board and elected a new slate of Board Officers. Your new officers are: Board Chair- Lisa B., Vice Chair- Florence F., Secretary- Evie S. and Treasurer- Barbara D We decided to have back up liaisons this year as we ran into situations last year where another trustee had to step in because of availability etc.
Ad Hoc Committee - first- David Mc. --- back up - Dagmar M.
CoDA Resource Publishing Co. (CoRE) -first- Dagmar M. --- backup- Hal H.
Communications (Comm) - first- Florence F. --- backup- no assignment
Co-NNEctions Committee - first- Jutta--- back up --- Florence F.
Events Committee - first- Hal H. --- backup- Lisa B.
Fellowship Services Workers Liaison (FSW) - first- Barbara D.--- back up - Florence F.
Finance Committee- first- Barbara D. --- back up- Dagmar M.
Hospitals and Institutions Committee (H and I) -First- Barbara --- back up Jutta
Issues and Mediation Committee (IMC) - first- David Mc.- back up-Evie S.
Legal Liaison - Evie S. --- back up- Florence F.
Literature Committee- first- Dagmar M. -- backup- Hal H.
Outreach Committee - first- Evie S.--- backup- no assignment
Pro-Active Outreach Task Force- (POTF) first-Florence F. --- back up- Jutta E.
Quarterly Service Report (QSR)- first- Lisa B. --- back up- no assignment
Spanish Outreach Committee (SPO) - first- Mercedes--- backup- Lisa B.
Service Structure Committee (SSC-first- Evie S. --- back up - no assignment
Translation Management Committee (TMC) - first- Lisa B. --- back up- Mercedes/Evie S.
Webmaster Liaison-first-Barbara --- backup-David Mc. (since this meeting the web liaison has changed to Lisa B. with David Mc. As back up)
We discussed a former board member who sent a letter that was distributed to the voting members at CSC and sent to all the trustees via snail mail and email. This board member also shared the letter with our lawyer John Gilbert. In the letter possible litigation is threatened against the CoDA Board if certain actions aren't taken. We crafted an email to our lawyer asking if we needed to be concerned. We have since gotten a reply from our lawyer that these allegations are not wisely founded and we do not need to be concerned nor send a reply to the letter. We have decided to take no further action as advised by our lawyer. In the letter it was brought to our attention that we had not updated the Arizona website when we took office in 2011. This oversight has been corrected.
Lisa B., as alternative format meetings liaison, informed us that she met with a VE Online/Phone member (who was not a delegate this year) and she will send us a summary of her discussion.
We talked about the timeliness of our board summaries. Our goal is to get them out sooner after the con calls. We need to improve on the timeliness of our vetting process to approve the summary before it goes out to the Fellowship. We talked about changing the requirement of 7 day notice for a CoDA member to attend a Board con call. Of note, we have accepted those interested up to twenty four hours before the call.
We discussed our expense reports and what we are going to claim for reimbursement. Barbara requests extra days and nights to stay through convention as she has to continue to write checks for the Events committee and meet with them immediately following convention. We also decided that we should be reimbursed for Friday night as our face to face meeting was immediately following conference on Friday and did not end until after 4pm making it unrealistic for us to travel home that evening. In summary, we approved Barbara for 8 nights' hotel and 9 days per diem, the other US trustees will claim up to 7 hotel nights and 8 days per diem. International board members may be reimbursed nights and days for travel time across more than 4 time zones as per our Expense Reimbursement Policy.
Our next Board con calls were scheduled for Sunday, August 19th 8:30 am Pacific time and Sunday, September 9th 8:30 am Pacific Time.
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