CoDA August 10th, 2017 Board Meeting Summary

From: "CoDA Announcements" <>
Subject: CoDA August 10th, 2017 Board Meeting Summary
Date: August 23rd 2017

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The contents of this email are from the CoDa Board Of Trustees,


Summary CoDA World Board Conference Call

Thursday, August 10, 2017

5 pm-6:30 pm PST

Skype for business invite


  • Members present: Addie M, Anita F, Gerry B, Jen L, Lorraine O, Madeline R, Mary I
  • Visitors: Conni, from Association Management Company (SOS)
  • Meeting called to order at 5:15 PM by Mary I.
  • Round Robin stablished: - Anita, Jen, Mary, Lorraine, Gerry, Addie, Madeline –


  1. Review consent agenda for August:
  • July minutes and summary
  • Motions (listed below)
  1. Motion to research the missing three columns and correct the database not to exceed $500
  2. Motion to implement audio streaming for CSC 2017. Having a budget of $3000.00 -SOS to purchase appropriate software and to arrange for equipment needs for the conference
  3. Motion: to give access to IMC to the meeting database for use by VE Liaison
  4. Motion to give Co-NNections Committee access to meeting database to reach out to the Fellowship for submissions.
  • Chairs report. (not available)


Discussions: Move Motion 2 to Secretary’s report and Motion 3 and 4 to items for discussion.

Consent agenda approved as amended.


  1. Items for discussion:


  • CC and email duplication. Do not automatically reply to all in the cc.
  • Crafting Board motions. 1 and 2 became motion one. Motion 3 became motion 2.


  • Action Item: Mary to submit final draft of Motions 1 and 2 prior to submission-


  • Treasurer Report (Addie) Bank balances: - Chase Plat Bus Checking: $140,653.19 Chase Bus Select Sav: $60,086.44 - National Bank of Arizona: Savings: $160,435.18


Discussion: automatic bill payments, record tracking. Discussions: Additions and deletions of signatures. Returning board members visit local Chase Friday after CSC for signatures. Not mandatory, recommended. All agreed.


  • Action item: Addie to forward motion and make this part of the permanent record. Will involve Chair, Co-Chair, Treasurer, and Secretary to document transactions. -


  • Translations of CSC/ICC Flyer: Events/CoRE asking Board to decide on Spanish translators. Agreed will be decided at CSC.


Website Update – Gerry/Jen/Lorraine. Gerry sent potential contractors for review. Locator. SPO Website requests. Discussions: Gerry will notify if issues can’t be resolved. Cut off time for bids. Workgroup recommendations in Sept. Top bidder presentation to the board. Would like to announce one has been found at CSC.


  • Secretary report. Action list item for updating.


Email Motion to implement audio streaming for CSC 2017. Having a budget of $3000.00 -SOS to purchase appropriate software and to arrange for equipment needs for the conference.


Discussions: Cost of audio, video, and both. Conni’s concerns when done by amateurs. All agreed to implement audio this year and have Hotel provide it.


Lorraine motioned to rescind previous motion and ask SOS to talk to hotel to provide professional audio streaming with a cost of no more than $5000. Addie seconded. Passed unanimously.


  • Action Item: Conni to reach out to the hotel-


Lorraine motioned to extend meeting 15 minutes. Jen seconded. Passed unanimously.


  • Procedure for committees with contractual needs. (In process)
  • Website items in meetings. (Completed)
  • Ideas for CSC F2F. (In process)
  • Facilitator at CSC. (Completed)
  • Workgroup definition. Needs crafting. (Postponed)
  • Co-NNections agreed to unedited transfer of their P&P manual to newer template, asked for link.
  • Emails motions: (extracted from Consent Agenda)


  • Motion: to give access to Issues and Mediation Committee (IMC) to the meeting database for use by VE Liaison
  • Motion to give access to CoNNections Committee to the meeting database to reach out to the Fellowship for submissions -


Discussions: anonymity, privacy, amount of email blasts


  • Action Item: Lorraine will work with Conni extracting emails from database to make it available to all Board-approved requests -


  • Legal work group Update – Mary/Madeline. All moving smoothly.


CoRe 2X2 update – Lorraine/Addie Contract needs Dagmar’s signature. Expects it will be done soon.


TMC 2X2 Update – Gerry/Madeline. August 16th 2x2 meeting changed to 9:00 AM Pacific. Mary will be present. Discussing UK contract. Spain’s contract needs a second signature.


  • Action item: Lorraine to sign Spain’s contract-


Initiative #6 - (Anita) (Deferred to email discussion)


Initiative #9 – (Addie) (Deferred to email discussion)


Fellowship Forum update – (Jen) next on August 26 at 9:30 Pacific. Open to entire Fellowship. Theme new delegates. Someone from Iran wants to go


Events and Communication committee – (Addie) Discussions: Events: Blind copying Email coordinator couldn’t be accomplished. Use of Zip vs individual files. Communications requesting access to send VE’s email blasts.


  • Action item: Addie and Lorraine to address items listed above and offer report


Next meeting – workgroup 8/25/17

Meeting adjourned at 6:47 PM



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