CoDA April 17, 2016 Board Meeting Summary

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Subject: CoDA April 17, 2016 Board Meeting Summary
Date: April 25th 2016

Summary for CoDA World Board Conference Call April 17, 2016

Opening: procedures completed. In attendance Chris, Lorraine, Gerry, Denny, Mary

Establish order for round robin discussion

  • Chris H -4
  • Lorraine L-5
  • Mary I - 2
  • Denny H -3
  • Gerry B - 1

Welcomed visitors to our call Conni I (SOS), Philip H (FL), Jen L, John R, Liliana R      (CoDA Colombia), Simone P (NY), Linda A (Spanish outreach)

Motions presented - moved Mary, Denny seconded approved unanimous

  1. Summary dated; March 13, 2016,
  2. Minutes dated; March 13, 2016
  3. Chair expense to Phoenix and back (3 votes yes)

Items for discussion: (20 minutes)

a. Board F2F, 2nd discussion on location and date. June 23rd is scheduled arrival date.  All agreed it should be held at a hotel close to airport.  Conni action item to book rooms

b. CSC dates was a By-Law motion from 2015 CSC (Chris - moved to F2F)

c. CoRe; Items to sell, rates, Royalty, SPO & Contract (Gerry) See below.

d. Web Development (moved to F2F)

e. Recommended procedure to contact Webmaster (Lorraine) Liaison to receive all communication for webmaster, she will distribute to appropriate contact.  Lorraine will send out a statement on this. Action item Lorraine 


Spanish Outreach (SPO) (Denny and Gerry) SPO submitted to CoRe several items.  There was some confusion with CoRe contract in wording of length of time to send back for proofing.  CoRe has requested to discontinue one of the translated items, so this also created some confusion. The board needs to be in possession of the translated items that currently are in CoRe’s files. It was also noted that the proper routing for all items to go to CoRe is thru the board.  Further noted that the non-response from CoRe when they received the items from SPO was wrong.

Suggest board response to SPO come from Denny and Gerry action item.

Liliana spoke as member of Columbia board.  Looking for Publishing and distribution contract as they have not received signed contract, They are eager to begin publishing.


Action item for Gerry. SPO is looking for copies of items to be discontinued so they can translate it.  Noted that CoRe is printing all the Spanish items submitted.  Please verify that CoRe would like them in PDF


Treasurer’s Report – Denny

Chase 67107.80

Chase savings 60646.66

Arizona National Bank money market 180275.60

Eventbrite has $787.50 balance due to CoDA

Balance sheet sent out for inclusion in QSR Mary action item send to board.


  • CoRe Update- Gerry

Report from Face 2 Face with CoRe.  Excellent meeting, with report to be submitted to board in next few days.

  • Secretary-Mary

Motion by Mary, Seconded Denny: Geff to assume the duties of the QSR coordinator, with from ½ to 1 hour per quarter, paid time. It would be sent back to QSR liaison before distribution for board approval.  Approved Mary action item.

  • Website/Vice Chair – Lorraine - had to leave call.

Conni reported for Lorraine. The web site data base had to be verified, and should be completed in the next week.  There is a call with Outreach scheduled on Tuesday to update their web pages.  Note that we have a contract with web designer that is coming up for re-signing.  The board has requested a presentation of the search function update by the developer. The board has also requested ability to check the proposed web update before it goes to the web group.

   Chair- Chris

RE: Steps needed for legal team to contact the Lawyer.  Legal team brings to board any contact with lawyer for approval before contact made.  John (previous Legal liaison) noted calls are preferred, as it is clearer when talking to the lawyer, Adam.  Previous conversations with the lawyer have been recorded and are available.

Old Business: (15 minutes)

  • Strategic Plan Review

Mary made a Motion to switch items 7 and 8 and timeline be approved. Denny seconded. Vote.3 in favor, 1 opposed, no abstentions.

Texas State Issue from 2015: assigned to Board for action

Noted the Picture at issue hasn’t been changed.Moved to email discussion. Mary action item.

New Business:

SOS Contract Aug 1 2015 to August 31, 2016  ( Set to Auto renew) Moved to face to face.

  • CSC Agenda, Elections and Board Meeting after CSC

Chris reports that Events provides the board with the agenda that they suggest, Board adjusts as needed.Elections suggested to move to Wednesday or Thursday. Moved to email. Chris action item.

Meeting after CSC - `moved to email discussion. .Chris action item.

Chris noted to all visitors that we have openings as alternates and if they are interested they could come onto the board now and be affirmed by the Conference in October.

Motion to extend 10 minutes Denny Seconded by Mary.. Passed.

Next meeting – Moved from May 8th Mother Day to May 15th 2:00pm. PT   

3:15 pm Closing Prayer

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