[list_settings.list_name]: Board Meeting Summary for 6/8/14

 
From: "[list_settings.list_name]" <codalist@codependents.org>
Date: June 19th 2014


The following message is from the CoDA Board of Trustees. board@coda.org

Board Summary for CoDA World Board Conference Call

June 8, 2014 8:30am – 10:30am PST

The Board of Trustees met in June by teleconference. Members in attendance included: Florence F., Hal H., Barbara D., Lisa B., Chris H., Dagmar M., Lorraine O., and David Mc. as voting members. Mercedes M. & Charles Z. did not attend. In attendance to discuss translation and proofreading issues from the Translation Management Committee (TMC) was Gerry B., Crystal, and Fernando C; from Spanish Outreach (SpO) was Linda A.

After our usual opening procedures, we approved the minutes from the May 2014 meeting.

We ratified motions that were extensions of our meeting which included:

  • Response to TMC regarding the roles and responsibilities for our Translation and Publication & Distribution procedures
  • Response to Germany about renegotiating contract

We then ratified group conscience (GC) decisions as unanimous votes by email:

  • Contact our intellectual property attorney regarding renegotiating the old contract with Australia

A motion presented by email that did not gather unanimous votes was presented during the meeting and passed:

  • To replace the primary liaison to Spanish Outreach

We continued our meeting with a discussion regarding the process for proofreading the Spanish translation of the CoDA Blue Book and the multiple translations of the Foundational Documents. Currently there are several “official” versions of the Foundational Documents in Spanish. Our guests were given time to share their perspectives on the process. Board members shared their perspectives and ideas for solving the problem. Out of this discussion came the following motion which passed unanimously:

  • To form a 2x2x2 group consisting of two Board members, two TMC members, and two SpO members, to come to a consensus to address and solve the inconsistencies initially in the translations of the foundational documents and the Spanish CoDA Blue Book, using standard Spanish throughout.

After extending the meeting for 15 minutes, we moved on to hear the Treasurer’s report. Two motions were presented and approved:

  • Authorize a car rental for a member of the Events committee to travel to and from the CoDA Service Conference and International CoDA Convention (CSC/ICC)
  • Authorized a car rental for Communications Chair and a member of Events to travel from the airport to the hotel for CSC/ICC; this car will be used for Events’ transportation needs airport pickup, etc.

The Web Liaison gave a report about the new website. An email was sent out to Trusted Servants doing world service to look over the new website and give feedback. This testing time would last about one week. Following this, the group would decide how to organize the feedback and implement any needed changes. Our goal is to have the website up and live on or before the beginning of CSC - July 8, 2014. One major piece of feedback was related to accessibility to the website using a screen reader. Concern was expressed during the meeting about accessing the Delegate Package during CSC. The Web Liaison will discuss this with the webmaster and the web developer to insure that the package is available without interruption.

Due to lack of time, the following issues on our agenda will be discussed and decided via email as an extension of our meeting:

  • CoDA Board Policies and Procedures Manual update  (P/P Manual )-
    • Sections 2, 3, 5, 7
    • Legal Section 6 - is being reviewed and embellished upon by our Intellectual Property Attorney and should be available in time for our face to face meeting in Orlando.  
  • CSC Planning
    • Agenda-- the Board Chair will work with the Events chair to create the CSC Agenda and send out for approval.
    • CSC Board Goals, Report and Budget-- We have not written our report as yet and apologize that we have not submitted these on time.  We will get them out after discussion via email as soon as possible.  Our budget has been created in a joint effort between the Finance Committee and our Treasurer and has been submitted.
    • We started a discussion around the role of SOS at conference. Specifically, do we want our Account Executive, Connie to give a brief report on their scope of services and how we work together?  We will continue discussion via email.  
    • Events asked for a paid worker to help with crafting motions.  This was not discussed in our meeting and will be continued via email.
    • Communications put in a request to establish a single point of contact for CSC submission.  It was decided the Communications Board Liaison would work with Geff, our FSW and Dominic, the webmaster to make this happen.
    • Pre-CSC Meeting Day Monday Planning- --We are developing a survey questionnaire to get feedback prior to our meeting for the morning session.  David has offered to do the afternoon session for all attendees.  We apologize for the late notice in regards to when we sent out our initial invitation.  
  • Legal Request-
    • There was an email request to legal for permission to copy our Affirmation booklet to use in notebook format as a one-time use for a CoDA group.  This will be discussed further via email.   It was suggested we might offer other options i.e. buy multiple booklets to be passed around.  

 

  • Small Group project assignments
    • Update meetings- Dagmar and Lorraine continue to work on this.
    • New Board member orientation packet- Chris and Lorraine continue to work on this and will hopefully have it ready for CSC.  

Dates for the next meetings are:

  • Saturday, July 5 – Sunday July 6, 2014 (Face to Face meeting)
  • Friday July 11 – after CSC, the new Board will meet to elect officers and committee liaisons.

We moved to adjourn.

We closed with the Serenity Prayer.


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